Executive Secretaries and Executive Administrative Assistants
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
This is a specialization of
Secretaries & Administrative AssistantsCareer Overview Video
AI Impact Assessment
AI Resilience Score
Score 0/6: high AI task exposure, declining job demand, limited human advantage creates significant risk from AI disruption
How we calculated this:
65% of tasks can be accelerated by AI
-2% projected (2024-2034)
EPOCH score: 8/25
Key Responsibilities
- Manage and maintain executives' schedules.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Education & Training
Typical Entry Education
Associate's degree
Time to Job Ready
1-3 years
Based on Job Zone 3. For formal education duration only, see education_duration.
Technology Skills
Key Abilities
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Find jobs and training programs for executive secretaries and executive administrative assistants- Median salary: $70K/year
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Compensation Details
Based on 483,570 employed workers
Also Known As
Data from O*NET 30.1 and BLS Occupational Employment Statistics
O*NET Code: 43-6011.00